Privacy Policy

1. Who We Are

AI Systems Limited (Company No: 16985922), registered in England and Wales.

Contact: info@aisystemslimited.com | +44 7453 698730

2. What Data We Collect

• Name, email address, phone number (via contact form or WhatsApp enquiries)
• Business name and project details (voluntarily provided)
• Technical data: IP address, browser type, pages visited (via cookies — only if consent is given)

3. Why We Collect It (Legal Basis: GDPR Article 6)

• To respond to your enquiries (Legitimate Interest — Art. 6(1)(f))
• To deliver agreed services (Contract Performance — Art. 6(1)(b))
• To send relevant updates (Consent — Art. 6(1)(a), opt-in only)

4. How Long We Keep It

• Enquiry data: 2 years from last contact
• Client project data: 6 years (UK tax compliance requirements)
• You can request deletion at any time

5. Who We Share It With

We do not sell your data. Limited sharing only with:

• Email service providers (for communication purposes only)
• Cloud storage providers (encrypted, UK/EU servers only)

No data is transferred outside the UK/EEA without adequate safeguards.

6. Your Rights Under UK GDPR

You have the right to:

• ✓ Access your data (Subject Access Request)
• ✓ Correct inaccurate data
• ✓ Delete your data (Right to be Forgotten — Article 17)
• ✓ Restrict processing
• ✓ Data portability
• ✓ Object to processing
• ✓ Withdraw consent at any time

To exercise any of these rights, email: info@aisystemslimited.com

7. Cookies

We use essential cookies only for basic website functionality. No advertising or tracking cookies are used without your explicit consent.

8. Changes to This Policy

We may update this policy from time to time. Any changes will be published on this page. Last revision: April 2026.

9. Complaints

If you are unhappy with how we have handled your data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

Website: ico.org.uk

Telephone: 0303 123 1113